Everything You Wanted to Know About Hiring a Virtual Assistant for Your Small Business

You are at a place in your entrepreneur journey when things start to really rev up and take off like a rocket.  Congratulations on the profitable success of your hard work and ingenuity. There’s only one problem. You have so much business that you don't feel the same about it.  You are starting to have the feeling of overwhelming panic is creeping up in you. What are you supposed to do? This is what we have been training for. Isn’t this level of success supposed to feel like having all of your dream come true?  Well, my friend, the path to profitability in small business ownership is not always paved with sunshine and rainbows. Work overload is a real thing that can make or break a business, especially when it’s still in its infancy. So where is your magical cure to deal with the stress when you are ready to just throw in the towel and cut your losses?  Well, listen closely… get yourself some hired help. Yes, I said it.


Trust me, I can already hear the groans and complaints through the screen right now.  How in the world am I supposed to hire someone to help me when I don’t feel that I have reached that level of profit with my business.  This is the main reason that most people never even explore the option of hiring a virtual assistant. Just think of it this way, wouldn’t it be nice to have someone else respond to those questions that flood your inbox on the regular.  Don’t feel like posting to your social media this week? Have you run out of time to create those fabulous graphics to update your website? These are just a few things that a Virtual Assistant can take off of your plate for you. Before you start waving around your bank statement around to prove that you can’t afford an assistant, let me put it to you this way.  If you are so time-crunched that you are not giving your absolute best quality work and the tasks that will bring in more revenue are being cast aside, then how can you afford NOT to bring on a Virtual Assistant?


Now that I have piqued your interest, I want to break down a few things for you when it comes to the details of what happens after you take the plunge into a partnership with an assistant or a team.  You need to plan out exactly what you need help with. This actually can be harder to determine than you think. We dedicate so much time and energy into building our business that it feels like parenthood and the business is a newborn baby.  It’s hard at first to loosen the reins and give over tasks to an outsider. Luckily, the majority of the virtual assistants out there are amazing unicorns that will love your business as much as you do. It’s okay to feel this way, but just remember that they will have your best interest at heart.  Bringing on a Virtual Assistant will exponentially increase your productivity simply by allowing you the time needed to dedicate to doing the things only you can. Some other great benefits that go along with a VA are that since they are an independent contractor typically, there aren’t any extra costs involved.  You basically get what you pay for and don’t have to worry about benefits and other expenses that you would have with a hired employee on your staff. With so many varying options that range from general to specialized Virtual Assistants, you can pick and choose exactly what you need.


The recruiting process to find the perfect Virtual Assistant doesn’t have to be difficult if you know where to look.  My favorite places to search are right within spaces that you probably are already using such as social media platforms.  Facebook Groups and sites such as LinkedIn are made to connect businesses on the lookout for hired help. You can also try searching online through job boards like Indeed and even Craigslist.  When you do find some great applicants, be sure to be specific in your needs, so that you can find someone that will be a good fit for your business.


Once you have narrowed it down you can welcome the newest member of your team.  We need to delegate those pesky tasks. One of the most important things that need to be done is to set a solid foundation for expectations.  Be clear with your Virtual Assistant on such things as when payments will be made and details such as time tracking systems. Implementing the proper systems and tools will make for a much smoother work environment for both of you in your business.  Explore different programs to get the best fit for your needs. Every small business needs to have programs for accounting, project management, and communication just to name a few. Define the tasks necessary to make your life a little easier.


There are many more things that go into starting with your first VIrtual Assistant that are important to keep in mind and know the right procedures.  Since this process can be a bit of a confusing one, I have put together a one-stop experience that will give you the knowledge you need to hire your first VIrtual Assistant successfully.  If you want to take the mystery out of what happened next after you start to work with your new VA, I have the perfect course to help you out. This 5 part mini-course is designed to help you from hiring to offboarding and everything in between.  You don’t want to miss out on this opportunity. Check it out here for more information. Keep in mind that a Virtual Assistant for your business is an investment and something to think hard about.